Terms & Conditions

Effective Date: July 27, 2026

Welcome to Mount Thomas School. These Terms & Conditions ("Terms") govern your access to and use of the Mount Thomas School website, School Management Information System (SMIS), Online Admissions Portal, Parent Portal, Student Portal, and all related digital services (collectively, the "Services").

By accessing or using our Services, you agree to comply with these Terms. If you do not agree, please do not use our Services.

1. About Mount Thomas School

Mount Thomas School provides educational services and digital platforms that support:

  • Online student admissions
  • Student enrollment and registration
  • Parent and student portals
  • Academic records management
  • Attendance management
  • Examination and assessment services
  • School fee management
  • Communication between the school and families
  • School news, announcements, and events

2. Eligibility

You may use our Services only if:

  • You are legally able to enter into this agreement.
  • Parents or legal guardians use the Services on behalf of minor students where appropriate.
  • Information submitted is complete, accurate, and up to date.
  • You comply with all applicable laws and school policies.

3. User Accounts

Some Services require an account.

You agree to:

  • Keep your username and password confidential.
  • Provide accurate registration information.
  • Update your information whenever it changes.
  • Notify the School immediately if you suspect unauthorized access to your account.
  • Accept responsibility for all activities carried out using your account.

The School reserves the right to suspend or terminate accounts used in violation of these Terms.

4. Online Admissions

Submission of an online application:

  • Does not guarantee admission.
  • Must include accurate and truthful information.
  • May require supporting documents.
  • May require payment of applicable application fees where applicable.

Applications containing false, misleading, or fraudulent information may be rejected without notice.

5. Student Records

The School maintains academic and administrative records for educational purposes.

Students and parents may access authorized information through secure portals. Access is limited to information that the user is authorized to view.

Unauthorized attempts to access another person's records are strictly prohibited.

6. Fees and Payments

School fees and other approved charges must be paid according to the School's published payment procedures.

Where online payment options are available:

  • Payments must be made using authorized methods.
  • Payment confirmations may require verification before services are activated.
  • Transaction records should be retained by the payer.

Any applicable refund policies will be administered according to the School's financial procedures.

7. Acceptable Use

Users agree not to:

  • Access accounts without authorization.
  • Upload malicious software or harmful code.
  • Attempt to disrupt or interfere with the operation of the Services.
  • Copy, modify, or distribute School materials without permission.
  • Submit false or misleading information.
  • Use the Services for unlawful purposes.
  • Attempt to bypass security measures or gain unauthorized system access.

Violation of these rules may result in suspension of access and, where appropriate, legal action.

8. Intellectual Property

Unless otherwise stated, all content available through the Services, including text, graphics, logos, images, documents, software, designs, and educational materials, is the property of Mount Thomas School or its licensors and is protected by applicable intellectual property laws.

You may not reproduce, distribute, modify, publish, or commercially exploit any content without prior written permission.

9. Privacy

Your use of the Services is also governed by the Mount Thomas School Privacy Policy.

By using the Services, you acknowledge that personal information will be collected, processed, and protected in accordance with that policy.

10. Availability of Services

The School aims to keep its digital services available and reliable but does not guarantee uninterrupted access.

Services may occasionally be unavailable due to:

  • System maintenance
  • Software upgrades
  • Security improvements
  • Technical failures
  • Internet or power interruptions
  • Events beyond the School's reasonable control

The School is not liable for temporary interruptions resulting from these circumstances.

11. Communications

By using the Services, you consent to receive communications related to:

  • Admissions
  • Student enrollment
  • Academic progress
  • Attendance
  • Fee statements
  • Examination information
  • School announcements
  • Emergency notifications
  • Administrative updates

Communications may be delivered by email, SMS, telephone, or through the online portal.

12. Third-Party Services

Our Services may integrate with or link to third-party platforms, including payment processors, communication tools, or educational resources.

Mount Thomas School is not responsible for the content, availability, or privacy practices of third-party services.

13. Limitation of Liability

To the fullest extent permitted by applicable law, Mount Thomas School shall not be liable for any indirect, incidental, special, or consequential damages arising from the use of or inability to use the Services.

Nothing in these Terms limits liability where such limitation is prohibited by law.

14. Account Suspension or Termination

The School may suspend or terminate access to the Services if a user:

  • Violates these Terms.
  • Provides false information.
  • Misuses School systems.
  • Compromises system security.
  • Engages in fraudulent or unlawful activity.

Termination of access does not relieve users of outstanding obligations, including payment of any applicable fees.

15. Changes to These Terms

The School may update these Terms from time to time.

Any revised version becomes effective upon publication on the School website unless otherwise stated. Continued use of the Services after changes are published constitutes acceptance of the updated Terms.

16. Governing Law

These Terms shall be governed by and interpreted in accordance with the laws of the United Republic of Tanzania.

Any disputes arising from these Terms or the use of the Services shall be subject to the jurisdiction of the competent courts of Tanzania, unless otherwise required by applicable law.

17. Contact Information

For questions regarding these Terms & Conditions, please contact:

Mount Thomas School

Email: info@mountthomas.org

Phone:
+255 652 150 403
+255 767 929 110

Website: www.mountthomas.org

Acceptance of Terms

By accessing or using the Mount Thomas School website, School Management Information System (SMIS), Online Admissions Portal, Parent Portal, Student Portal, or any related digital services, you confirm that you have read, understood, and agree to be bound by these Terms & Conditions.